This policy explains how Aestrologic IT Solutions Limited handles personal data when you visit this website or contact us through it. We process personal data in line with Kenya's Data Protection Act, 2019 and its regulations.
1. Who we are
Aestrologic IT Solutions Limited ("Aestrologic", "we", "us") is a private limited company incorporated in Kenya under the Companies Act, 2015. We are the data controller for personal data collected through this website.
Aestrologic IT Solutions Limited
Head Office: Applewood Adams, Suite 312, Ngong Road, Nairobi, Kenya
P.O. Box 22251-00100, Nairobi
Phone: +254 746 333333
Email: info@aestrologic.com
2. Data we collect
Information you give us
When you send an enquiry through our contact form we collect your first and last name, work email address, company name, the service you are interested in, and anything you write in your message. We also record that you gave consent.
When you apply through our Careers page we collect your name, email address, optional phone number, the area you are interested in, and the experience and links you provide.
Information collected automatically
- Technical logs. Our hosting provider records standard request information (IP address, browser type, page requested, date and time) to deliver the site and protect it from abuse.
- Privacy-friendly analytics. Where enabled, we use Vercel Web Analytics to count page views. It does not use cookies and does not identify individual visitors.
- Embedded services. Fonts are loaded from Google Fonts, and our Contact page can show an embedded Google Map, which loads only if you choose to show it. Loading these sends your IP address to Google. See our Cookie Notice.
We do not collect sensitive personal data through this website, and we do not sell personal data.
3. How and why we use it
| Purpose | Data | Lawful basis |
|---|---|---|
| Replying to your enquiry and arranging a discovery call | Contact-form details | Your consent, and steps you ask us to take before entering a contract |
| Assessing job applications | Careers-form details | Your consent, and steps you ask us to take before entering a contract |
| Keeping a record of business correspondence | Contact-form details, our replies | Our legitimate interests in running our business |
| Operating, securing and improving the website | Technical logs, aggregated analytics | Our legitimate interests in a secure, working website |
| Meeting legal obligations | Any of the above, where required | Compliance with the law |
We will not use your details for marketing without your separate consent. You can withdraw consent at any time; this does not affect processing that took place before you withdrew it.
4. Who we share it with
We share personal data only with service providers who process it on our behalf and under our instructions:
- Vercel Inc.: website hosting, content delivery and analytics.
- Hetzner Online GmbH: hosts the server that delivers our email, including enquiry notifications (data centre in Finland).
- Email delivery providers we may use to deliver enquiry notifications to our team.
- Google: fonts and the embedded map, as described above.
We may also disclose data where the law requires it, or to protect our rights, property or safety and that of others.
5. Transfers outside Kenya
Some of our providers store or process data outside Kenya, including in the European Union and the United States. Where we transfer personal data outside Kenya we do so as permitted by the Data Protection Act, 2019, relying on providers that offer appropriate safeguards for the security and protection of personal data.
6. How long we keep it
- Enquiries that do not lead to a business relationship: up to 24 months from our last contact, then deleted.
- Enquiries that lead to an engagement: for as long as the relationship continues and for any period the law requires afterwards.
- Job applications: up to 12 months, so we can consider you for suitable roles, then deleted unless you ask us to keep them longer.
- Technical logs: for the short period set by our hosting provider.
7. Security
We protect personal data with appropriate technical and organisational measures, including encrypted connections (HTTPS/TLS), access restricted to staff who need it, authenticated email delivery, and security updates on the systems we operate.
8. Your rights
Under the Data Protection Act, 2019 you have the right to:
- be informed of how your personal data is used;
- access the personal data we hold about you;
- object to the processing of all or part of your personal data;
- ask us to correct false or misleading data, or to delete data;
- receive your data in a portable format, where applicable; and
- withdraw consent at any time.
To exercise a right, contact us using the details below. We may need to confirm your identity first, and we will respond within the time required by law.
If you are not satisfied with our response, you can complain to the Office of the Data Protection Commissioner (ODPC) at www.odpc.go.ke.
9. Children
This website is intended for businesses and is not directed at children. We do not knowingly collect personal data from anyone under 18.
10. Changes to this policy
We may update this policy from time to time. The date at the top shows when it was last changed.
11. Contact us
For any privacy question or request, contact Aestrologic IT Solutions Limited at Applewood Adams, Suite 312, Ngong Road, Nairobi, Kenya, P.O. Box 22251-00100, Nairobi; by phone on +254 746 333333; or by email at info@aestrologic.com.