Use case · NGOs & development
Compliant payroll for staff across several counties
A development organisation pays staff and contractors on multiple grants and locations.
The challenge
What holds organisations back.
- Statutory changes applied manually
- Payroll spreadsheets prone to errors
- Slow reporting to donors
The solution · Workforce
HR & payroll for Kenya.
People, leave and payroll in one system, with PAYE, NSSF, SHIF and Housing Levy built in.
Gross pay150,000.00
NSSF−6,480.00
SHIF 2.75%−4,125.00
Housing Levy 1.5%−2,250.00
PAYE−33,526.85
Net pay (KES)103,618.15
How it works
The architecture.
- 1Staff request leave and submit claims
Mobile · SSO - 2HR records hires and changes
Approval workflow - 3One trusted record per employee
Real-time sync - 4Pay inputs lock at cut-off
Payroll cycle - 5Deductions calculated to current law
Versioned rules - 6Net pay sent to the bank
Encrypted file - 7Statutory returns prepared for filing
iTax formats
SAP
Microsoft Azure
Power BI
WhatsAppHow we deliver
Our lifecycle, step by step.
- Understand
Document pay rules and grant codes
- Design
Configure Kenyan statutory deductions
- Develop
Parallel-run payroll before go-live
- Review & test
Train HR and launch self-service
- Deploy & manage
Go-live with hypercare, then 24×7 support and monthly reviews.
What changes
The target outcomes.
On timestatutory returns, every month
Self-servicepayslips and leave on mobile
Grant-levelcost reporting
Target outcomes for this scenario. Actual results depend on each organisation's volumes and systems.
